Our database of the best event facilities makes Conference Venue and Meeting Place site selection

• Comprehensive
• Accurate
• Easy

Our ‘Find Your Venue’option, makes it easy to customise your venue searches – such as;

• Natural daylight in the meeting room
• An airport location
• Activities available, e.g. golf, spa treatments, Leisure...etc

It identifies hotels and facilities that match your needs and lays out Venue details clearly. Each detail needed to make an informed decision is included, resulting in the selection of the Conference Venue and Meeting Place perfectly suited for each event. Thus saving you valuable time on the phone talking to each venue.

By calling us, we can discuss your needs in detail, make recommendations and carry out a search on Venues for you.
Our service is completely free.  We are supported by the Venues.

How to Choose a Conference Venue or Meeting Place

There is more to consider than just the budget when choosing a venue for your next Meeting, Conference or Event.
Considering who is attending, numbers and where attendees are coming from, take into account the following with any potential Venue.

Pick the right location
Is it a suitable Conference Venue?
What is the availability of the venue?
What are the size considerations?
Does the conference venue have the right facilities?
How much will it all cost?

Location

• Is the venue easily accessible to those attending?
• Does the location offer the necessary road/rail/air links?
• Is the venue location suitable for any extra events/shows/day trips that have been planned?
• Is the location quiet, close enough to accommodation if required, in a safe area, etc…?
  
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Suitability

• Does the venue fit the company's corporate image?
• Does it give the correct impression for this particular meeting?
• Will it appeal to the target audience?
• Will the venue's staff add to the attendees' experience in a positive way?
  
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Availability

• Is the venue available on the dates required?
• Are any extras such as equipment, accommodation, etc… available on the dates required?
• How flexible are they if you have to change the meeting date?
• Will there be another large meeting in-house over the same dates?
  
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Size

• Is the seating capacity suitable?
• Are the corporate meeting rooms large enough to provide a comfortable experience for those attending?
• Are the meeting facilities well laid out? Do they allow for good views of the speaker without any obstructions?
• Does the venue allow attendees to move around without bottlenecks and delays?
  
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Facilities

• Does the venue have a variety of rooms if required? An auditorium if necessary? Small rooms for break away meetings?
• Can the venue offer a projector, electronic whiteboard, stationery, etc…?
• Does the venue offer wifi internet access? Do they have a photocopying/fax service? Can they make available laptops or a PC if required?
• Can they provide refreshments, tea/coffee/meals?
• Are vegetarians, vegans and those with specific dietary requirements catered for?
• Does the venue have enough parking spaces?
• Are the rooms well ventilated and temperature controlled?
• Will disabled delegates be catered for?
• Is there a restaurant or bar for post-meeting networking and entertainment?
• Do they have sports and leisure facilities such as a pool or gym?
• Can the venue also provide accommodation if required?
  
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Cost

• Does the venue fall within the budget for this meeting?
• What type of rates do they offer i.e.: 24 hour per delegate rate, individual room hire rate, etc…?
• Can they offer any discounts?
• Can the price be negotiated?
• Does the overall cost, all extras included, compare favourably with other offers/options (i.e. hotel accommodation at a separate location to the meeting or dining elsewhere)
• Are there hidden costs?
• When is payment required?
• Is a deposit required and if so how much and how far in advance?
• What is their cancellation policy? Will you receive a full or partial refund?
  
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A lot of the above questions can be answered by viewing the Venue’s listing on this website and by sending an enquiry and asking for a quote. If you are not familiar with the Venue, check out its reviews on this website or ask for a reference. Call our office and we will tell you our experience. It is very important to know the attitude of the management and staff, so visit the venue personally to get a first hand impression of this, the layout and suitability.

The Venue you choose has to enhance the experience of those attending and ensure positive attendance for future years. Take the time to choose carefully. Get a second opinion.

Thanks in part to Meetings.org

We’d love to get your feedback on what were Successful Venues for you. Click here to send us a review…