To assist you in planning for success we have put together a checklist on choosing a meeting facility and a plan of action on hosting a corporate meeting in the guise of a Corporate Golf Event.

Conference and Meeting Facility - Room Equipment Checklist.

Tips:
Take time to consider the equipment that may be required for the meeting room.
Check with the speakers and presenters on what equipment they will need.

Suggested Equipment and Meeting Room Facility Checklist :

• Overhead projector
• Slide projector
• Film projector
• Projection stands
• Remote control for projectors
• Screens and sizes
• Video equipment: VHS, DVD, web conferencing, teleconferencing
• Microphones, roaming, lapel, numbers required, inbuilt sound system
• Radio
• Computer
• Mouse
• Auxiliary equipment: laser pointers, flip charts, slide trays
• Lighting – type, daylight, stage lighting, fluorescent, check chandelier height
• Loudspeakers
• Mounting suspension hooks in ceiling
• Onsite technician?
  
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Questions that should be considered regarding the meeting room's facilities: click here to read more…

• How many computer hook-ups?
• Does it have wifi capability?
• Is electrical power sufficient?
• Are electrical features diagrammed?
• Is there a built-in sound system?
• Is the room sound proofed?
• Are there other meetings at the same time
• Is the ceiling height adequate for projectors?
• Does the Chandelier height obstruct props or exhibition set-up?
• Is remote light control capability available?
• Can windows be covered with shades or curtains?
• Can additional equipment be provided?
• What support is provided for maintenance problems?
• Who will provide security for the equipment?
• Who is responsible for lost, stolen or damaged equipment?
• Can last-minute equipment demands be met?
• What are the additional costs?
• Is the meeting room accessible before the meeting for setup? Is there a charge for this?
• Find out how to host a corporate golf event
  
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