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GREEN VENUES

The Stillorgan Park Hotel

The 4 Star Stillorgan Park Hotel is located on the periphery of can cater from 2- 500 delegates with 20..

Silver Springs Moran Hotel

Silver Springs Moran Hotel combines contemporary design with traditional elegance. Each of our 109 deluxe bedrooms, including five luxurious suites..

On 7 September, 2011 by Ciara Feely Comments (0), leave your own!
Categories: Conference Event Technology, Conference Planning, Smart organising tips, Twitter and Events

Measuring and proving the return Conferences and Events deliver….

Conference and meeting organisers are under even more pressure to be more strategic when organising meetings and events and measure accurately the results and contributions made to a company or organisation.  72% of the meeting planners surveyed by the Hospitality Sales & Marketing Association International, cited this need.  70% of companies recently said that “online traffic” is an important measure of the value of their events”.

Mobile Apps in the conference and events business are already quite advanced and extensively used, but the next 2 years will see a large increase in their use “on the job”.  According to MPIs recent Future Watch survey, 80% of meeting professionals are using smart phones   and other mobile devices in their jobs. Yet, with this high adoption, relatively few have used mobile applications yet for their own meetings.  This is where measuring “online traffic” around an event is made easy.

Pathable.com is a meeting specific  app that have gained great credence in the last few years, but the major social networking sites such as Facebook, Twitter and LinkedIn are a valuable marketing and  branding tools to use in events.  Location based apps such as Foursquare, Gowalla and Facebook Places are all excellent mediums as networking channels before, during and after events.  It is all about making it easy for delegates to make great contacts at events.

Corbin Ball has written an extensive article on “The Business Value of Mobile Apps for Meetings”.
I have also touched on this in a previous post – Marketing your Conference on Twitter… Expert Tips

Corbin Ball – meetings in a minute – social media‘

Tagged: arranging events, conference and meeting place, conference organisers, conference technology. conference apps, corporate event planning tips, find a conference venue, how to save money when planning a conference, tips on planning an event

On 17 August, 2011 by Ciara Feely Comments (0), leave your own!
Categories: Business Network International, Conference Planning, Conference Venue Tips, Testimonials

We make it easy to get the conference venue, location and atmosphere right. Sandra Hart Executive Director  from BNI sharing her experience on organising conferences and how important the right venue is to her  business.

Testimonial – we make it easy to find the right conference venue

Tagged: arranging events, conference and meeting place, Conference Planning, conference venues dublin, conference venues ireland, Conferene, corporate event planning tips, FindaConferenceVenue.com, Meeting Room Venues, right conference venue, tips on planning an event, venue

Conference Technology – making planning an event easy…

On 25 November, 2009 by Ciara Feely Comments (0), leave your own!
Categories: Conference Event Technology, Conference Planning, Conferences on a budget

I am doing some research at the moment on Conference Technology… Event Elephant seems to tick a lot of boxes when it comes to streamlining the planning and organising of a conference – it offers registration, payment, tracking options – everything that can be a nightmare to do manually.   It all seems to be organised in one easy place and at very reasonable rates too.   Tying into my aim to organise a Conference on a shoe string budget.

Tagged: arranging conferences, arranging events, conference and meeting place, conference organisers, conference venue ireland, Conference Venues, Corporate Meetings, event organising, find a conference venue, technology for events, tips on planning an event

Green Venues – congrats to The Bush Hotel in Carrick on Shannon!

On 30 September, 2009 by Ciara Feely Comments (0), leave your own!
Categories: Green Venues

 

Meeting Facilities, Bush Hotel, Carrick on Shannon

Meeting Facilities, Bush Hotel, Carrick on Shannon

Joe Dolan and his team at the Bush Hotel,Carrick on Shannon, Co Leitrim, Ireland is to be congratulated for their achievements in creating a green venue for conferences, meetings and events.    The below is an extract from a press release that will be in the papers tomorrow.  The hotel is a great place to drop in for a meal and has a variety of space for meetings and events…. will post more on that when I stay there and do a review.  But I would know the hotel and the great reputation it has locally as I grew up 10 miles away.

“Communication Award. The award recognises exceptional promotional activities to

increase public awareness of the EU Ecolabel – the EU’s label for environmentally friendly goods and services. The three winners, selected by a jury of environmental

and communication experts, were announced at a ceremony in Brussels last night.

The Bush Hotel in Carrick-on-Shannon, Co Leitrim, which became the first hotel in Ireland to be awarded the EU Ecolabel in Marchthis year, won the service provider category. The hotel was praised by judges for raising awareness of the EU Ecolabel through a variety of promotional tools, including an in-house awareness campaign, a suppliers’ charter and organised site visits. 

The European Commission has announced the winners of the first EU Ecolabel

Communication Award. The award recognises exceptional promotional activities to

increase public awareness of the EU Ecolabel – the EU’s label for environmentally friendly goods and services. The three winners, selected by a jury of environmental

and communication experts, were announced at a ceremony in Brussels last night.

The Bush Hotel in Carrick-on-Shannon, Co Leitrim, which became the first hotel in

Irelandto be awarded the EU Ecolabel in March this year, won the service provider

category. The hotel was praised by judges for raising awareness of the EU Ecolabel

through a variety of promotional tools, including an in-house awareness campaign, a suppliers’ charter and organised site visits.

Tagged: arranging conferences, conference and meeting place, Conference Centre Venues, conference organisers, conference space in the west of ireland, conferences west of ireland, Corporate Event Venues, eco friendly hotels ireland, family run hotels ireland, green conferences, green hotels ireland, green venues ireland, hotels in the west of ireland, hotels in towns of ireland, Meeting Room Venues, the bush hotel carrick on shannon, the bush hotel leitrim

No hidden surprises with Conference Rates – get an all in one conference package…

On 12 August, 2009 by Ciara Feely Comments (0), leave your own!
Categories: Conference Hotels, Conference Planning, Conference Venues, Negotiating Rates, Smart organising tips

Have you ever arranged a meeting or conference and it ended up costing a few hundred or even thousand more than what you had expected??

Kingsley Hotel Cork - great conference room

Kingsley Hotel Cork - great conference room

Wouldn’t it be great to arrange a conference or meeting and know exactly what it is going to cost?  When presented with the bill there are no hidden surprises such as extra tea/coffee, LCD projector, flip chart etc??  I quote most of my clients a day delegate package which will include 2 tea/coffee breaks, lunch, meeting room rental and lcd projector/screen.   Clients find it is much easier to calculate what the cost will be besides adding up all of the elements individually.  If you are quoted €35 per person and you know you have 100 people attending it makes life a lot easier.

That is what it is all about – making life easier for the client!! That is my aim in life and how I get repeat business.

Rob Hard of About.com/Event Planning has written an article on this- it is an interesting perspective as he writes about it from the US point of view and the European point of view.  I did not realise that most American Hotels still quote individually or a la carte so to speak on all the separate aspects of a conference.

For more tips and ideas on how to arrange a conference or event check out the following posts.  Or feel free to call me directly for my expert advice – 353 (0) 21 4928941.

How to plan a conference – advice from the experts

How to plan a conference - part two.

Negotiating Tips – how to save money when planning a conference

Tagged: arranging conferences, conference and meeting place, Conference Centre Venues, conference organisers, how to build your business, how to save money when planning a conference, organise a conference on a shoe string budget, tips on planning an event

How to Plan a Conference …. continued advice from the experts.

On 7 May, 2009 by Ciara Feely Comments (0), leave your own!
Categories: Conference Planning, Conference Venue Tips, Smart organising tips, Uncategorized

 

Step Three – Producing the Conference
To put the conference product in place you will to need to action the following:
Conference Budget:  This needs to be drawn up and must contain a revenue and expenditure section together with an actual column.  Always include a contingency figure, say 10% of the estimated total.
Programme:  Clearly identify you objectives so that both you and your speaker know what the conference is aiming to achieve and delegate expectations are met.
Marketing and PR plan:  You need to identify how are going to reach your target audience. Website will need to be designed or updated.
Event Schedule:  This is used to plot all the various activities that are talking place throughout the conference.
Step Four – Products and suppliers
Once you have produced you conference budget you can confirm your suppliers and product requirements:
Venue Finder:  Professional venue finders, who are experts on venues and offer an independent opinion are always a safe bet to use to ensure you select the right venue.  Your reputation is on the line if you chose the wrong venue!
Accommodation:  This may need to be placed on provisional hold if the conference venue cannot provide or has insufficient space.
Audio Visual equipment and production:  This is something either the venue can provide or you can source in-house.  Alternatively obtain up to quotes from conference / AV companies.
Catering, entertainment, transport, delegate bags etc:  Make sure you have thought of everything at this stage so that there are no surprises in the budget later on.
Marketing and PR plan:  You need to identify how are going to reach your target audience. Website will need to be designed or updated.
Event Schedule:  This is used to plot all the various activities that are talking place throughout the conference.

 

Charleville Park Hotel, Cork - midway between Limerick and Cork

Step Three – Producing the Conference

To put the conference product in place you will to need to action the following:

Conference Budget:  This needs to be drawn up and must contain a revenue and expenditure section together with an actual column.  Always include a contingency figure, say 10% of the estimated total.

Programme:  Clearly identify you objectives so that both you and your speaker know what the conference is aiming to achieve and delegate expectations are met.

Marketing and PR plan:  You need to identify how are going to reach your target audience. Website will need to be designed or updated.

Event Schedule:  This is used to plot all the various activities that are talking place throughout the conference.

 

Great meeting room, just outside Dublin.  Convenient to the airport also.

Great meeting room, just outside Dublin. Convenient to the airport also.

 

 

Step Four – Products and suppliers

Once you have produced you conference budget you can confirm your suppliers and product requirements:

 

Venue Finder:  Professional venue finders, who are experts on venues and offer an independent opinion are always a safe bet to use to ensure you select the right venue.  Your reputation is on the line if you chose the wrong venue!

Accommodation:  This may need to be placed on provisional hold if the conference venue cannot provide or has insufficient space.  Ensure there are enough gurestrooms for delegates or that there are excellently priced hotels within easy reach of the conference.  You don’t want your delegates arriving late as they were stuck in traffic.  Again, consult a venue finder on these.

Audio Visual equipment and production:  This is something either the venue can provide or you can source in-house.  Alternatively obtain up to quotes from conference / AV companies. Ensure  you get references, as getting the AV right on the day is essential!!

Catering, entertainment, transport, delegate bags etc:  Make sure you have thought of everything at this stage so that there are no surprises in the budget later on.

Marketing and PR plan:  You need to identify how are going to reach your target audience. Website will need to be designed or updated.

Event Schedule:  This is used to plot all the various activities that are talking place throughout the conference.

Source – In Any Event UK

For more expert tips on organising a conference or event – click here…

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How to plan a conference – Corporate Event tips from the experts

On 6 May, 2009 by Ciara Feely Comments (2), leave your own!
Categories: Conference Venue Tips, Conferences on a budget, Smart organising tips
HOW TO PLAN A CONFERENCE – source In Any Evenet UK – www.inanyevent-uk.com
Step One – Planning
Decide who is going to be involved in organising the conference. Set up a conference planning committee.  Arrange a meeting to establish what work needs to be undertaken, by whom and set timescales.  Obtain handover notes if this event has been previously organised by other committees.
At this initial planning meeting is essential that you set your event objectives. For example these can be along lines of:
• What is the conference aiming to achieve?  What as an organisation are you trying to achieve by hosting this event?
• Who are you trying to impact?  Define your target audience in terms of delegates and sponsors?
• How do you define success?
Decide on dates for regular planning meetings and produce notes from meetings together with action points.
Step Two – Work in Progress
From the planning meeting draw up an activity schedule together with list of actions, status of actions and deadline dates. This will become your working schedule.
At each planning meeting produce an agenda based on the headings of the activity schedule. Produce meeting notes together with actions.  These together with the activity schedule will be what you use to plan your event.
Solis Lough Eske Hotel Meeting Room Donegal
Step One – Planning
Decide who is going to be involved in organising the conference. Set up a conference planning committee.  Arrange a meeting to establish what work needs to be undertaken, by whom and set timescales.  Obtain handover notes if this event has been previously organised by other committees.
At this initial planning meeting is essential that you set your event objectives. For example these can be along lines of:
  • • What is the conference aiming to achieve?  What as an organisation are you trying to achieve by hosting this event?
  • • Who are you trying to impact?  Define your target audience in terms of delegates and sponsors?
  • • How do you define success?
Decide on dates for the regular planning meetings and produce notes from meetings together with action points.
networking area Hotel Europe, Kilarney, Co Kerry.  Great conference hotel.

networking area Hotel Europe, Kilarney, Co Kerry. Great conference hotel.

Step Two – Work in Progress
From the planning meeting draw up an activity schedule together with list of actions, status of actions and deadline dates. This will become your working schedule.
At each planning meeting produce an agenda based on the headings of the activity schedule. Produce meeting notes together with actions.  These together with the activity schedule will be what you use to plan your event.
Step Three – next post
-  source of this expert advice –  In Any Evenet UK - www.inanyevent-uk.com
If you are interested in more tips from the professionals on how to plan a conference or event, check out these links….
Tagged: arranging conferences, conference and meeting place, conference venue ireland, Conference Venues, corporate event planning tips, corporate event services, Corporate Meetings, Corporate Team Building activities, event management company, green venues ireland, organise a conference on a shoe string budget

Conference Check-list… onsite management of Conferences, meetings and events

On 8 April, 2009 by Ciara Feely Comments (1), leave your own!
Categories: Conference Planning, Conference Venue Tips, Smart organising tips

Last minute to dos to ensure a successful Conference
For Association Conferences Organisers and Corporate Events Organisers …

20 easy tips

• Do final arrangement checks with venue contact who will be working the day of your conference
• Get name and mobile no or set up walkie-talkie system with your venue onsite contact
• Set up conference office – ensure front desk at hotel knows where it is and what your phone no is

�
• Set up sponsors and exhibitors – take photos for future event sales
• Provide adequate signage (where permitted by the venue)
• Make arrangements for telephone lines, faxes and Internet access

�
• Provision of photocopy machines and other necessary equipment
• Supply of flowers for registration, dinner tables and conference room
• Provision of table menus, table plans, and places cards
• Provision for luggage storage, cloak room, first aid facilities on site

Clarion Hotel Cork City Centre

Clarion Hotel Cork City Centre

And 10 more…..

�
• Arrange rooms for audio-visual set up and speakers rehearsals
• Briefing of chairman and speakers. Collect presentations
• Conference reporting, hearing loops and other delegate aids

�
• Handling question and answer session from the audience
• Briefing of staff and volunteers
• Provision of general information files on conference desk

�
• Handling of delegate queries and messages through-out the event
• Provision of secretarial and administrative assistance
• If parking is free for attendees, ensure supply of paid for tickets
• Hand out evaluation forms and ensure method of collection is clear

The above are some handy guidelines provided by Event Organisers UK.

Conference room set up, Morisson Hotel Dublin City Centre

Conference room set up, Morisson Hotel Dublin City Centre

Tagged: arranging conferences, arranging events, conference and meeting place, conference organisers, Conference Venues, conference venues dublin, conference venues ireland, Conferences Dublin, corporate event planning tips, Corporate Meetings, corporate venue, dublin city centre hotel, meeting room dublin

Team Building Activities and Corporate Social Responsibility

On 1 July, 2008 by Ciara Feely Comments (2), leave your own!
Categories: Team Building, Team Building Ideas

At FindaConferenceVenue.com we are making it easy to plan corporate events. Below are some great ideas on how to plan a ‘Green’ Team Building event.

Team building activities can also be used as a means to raise awareness among employees of concepts like Corporate Social Responsibility, fair-trade and the ripple effect of these. These concepts are the talk of the town but most people are unclear of what they really mean.

One of the star ‘responsible’ team building activities is ‘Tree Planting”. It can be a great day of fun and easy to plan. It consists of employees planting trees in reserves and managed woodland so as to preserve the nature and contribute to offset their carbon emission. This way your company will work towards a more sustainable, lower carbon-emitting events industry and your employees will have fun while learning the concepts of sustainability.

Rooted in Ireland is an oak planting project in Drumconwell, which is just outside of Armagh. They are open to having a group but it would only be in Spring or Autum, as these are the times at which they plant.The following are a few suggestions on great outdoor team building venues in Ireland – Toddsleap – only 90 mins from Belfast and Dublin, Killashee House in Naas – 45 mins from Dublin, Fota House in Cork- a beautiful stately house with themed park and golf course, or a the perfect Boutique Hotel in Kenmare – The Brooklane.

FindaConferenceVenue. Com can help you to find the right venue for a successful corporate event. The website will allow you to search for the best Irish Team Building Venues. Or you can also call us and ask for our expert advice. Read our Corporate Event Planning tips for some more great suggestions.

Ciara Feely

Ireland’s Venue Finder

ciara@FindaConferenceVenue.com

353 (0)26 210 15

Tagged: conference and meeting place, conference venue ireland, Corporate Team Building activities, corporate venue, Different ideas for team building, find a conference venue, green venues ireland, team building activities, Team Building Activities and Corporate Social Responsib, team building Belfast, team building Cork, team building Dublin, team building venues ireland, tips on planning an event
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    Welcome to the blog of Ciara Feely, the founder of FindaConferenceVenue.com, Ireland's expert on Conference Venues in Ireland. Ciara offers a free service researching and giving advice on venues in Ireland for Conferences, Meetings and Events. Just call or email her. The website is a comprehensive listing of over 500 venues in Ireland – independently search for venues and send an enquiry directly through to the venue.
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